Disability Leaves

Staff members are required to notify their Department Chair without delay, in writing, when they must be absent for an extended period for medical reasons.

Staff members must also obtain a detailed medical certificate or a completed 91社区 Attending Physician's Statement and submit this documentation by e-mail, fax, or in person to their HR representative or Disability Management Advisor.

A medical certificate covering diagnosis, prognosis, and expected duration of absence must also be provided by the staff member from the first day of absence. This certificate must be forwarded to the Human Resources without delay. The Benefits Office determines the acceptability of the medical certificates and renders a decision on the leave.

While an academic staff member is on Short-Term Disability, a Leave Replacement appointment is permitted for a limited term, not exceeding the total duration of the staff member's leave. Leave Replacement appointments are not eligible for consideration for tenure, and are not subject to the provision for reappointment, promotion, notice of termination, or severance provided under the Regulations Relating to the Employment of Contract Academic Staff.

For Long-Term Disability, visit the Human Resources website.

Disability Accommodations

Where a member of academic staff requires accommodations for the purposes of carrying out their duties, the HR Advisor for the academic unit should work with the Benefits Office in Central Human Resources to assess what measures can and should be put in place.

Disability Leaves and Your Academic Career

Reappointment and Tenure Deferral: Disability leaves of three months or more are considered periods of authorized leave for reappointment and tenure purposes. Staff members may request a deferral of their reappointment or tenure consideration per the relevant employment regulations.

Disability Leaves for Research Chairs, Named/Endowed Chairs, and Internal Award Holders

For funding and salary purposes, it is essential that chair and award holders inform their Department Chairs and Deans, as well as the Academic Personnel Office without delay and in writing.

Leaves of Absence

Leaves of absence are granted at the discretion of the Provost and Executive Vice-President (Academic). Applications must be submitted at least 90 calendar days before the start of the proposed leave. Leaves of absence are limited to a maximum of two consecutive years. A sabbatic leave taken in conjunction with a leave of absence is deemed part of that two-year period. If a staff member currently on a leave of absence wishes to request an extension of the leave beyond the originally approved period, the staff member shall submit a request in writing to the Department Chair, at least 90 calendar days before the end of the current leave. Please refer to the Regulations for Leaves of Absence for Tenure Track and Academic Staff found on the Secretariat website.

Procedure

1. The applicant (or their Absence Partner)听initiates the request听for a leave of absence in Workday. Further instructions on how to submit the Workday application is found on the听. Supporting documents should be appended to the Workday application.

   Document name	Template and/or Description
   Application for听Leave of Absence, including, as applicable: Copies of agreements relating to employment elsewhere during the leave Any other relevant documentation	听
   Recommendation memo from the department chair to the Dean	Memo from the department chair, addressed to the Dean, recommending approval of the leave, with reasons.
   Recommendation memo from the Dean to the PVPA	Memo from the Dean, addressed to the Provost and Executive Vice-President (Academic), recommending approval of the leave.
   Current CV	听

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