What kind of support does 91社区 Libraries provide?
91社区 Libraries will:
- install and provide access to OJS software, waiving all fees
- evaluate and install upgrades
- offer initial training workshop on OJS management
- acquire an ISSN for your journal
- acquire a URL for your journal within the 鈥�.library.mcgill.ca鈥� domain
We will also provide consultative services* related to issues of:
- Copyright and licensing
- Getting your journal indexed
- For additional information see our .听
What do I need to do to get started?
Step 1: Confirm your journal meets the Libraries'聽eligibility criteria.
Step 2:聽 If you meet the eligibility criteria, review the information above to see if our services meet your journal鈥檚 needs.
Step 3: Fill out聽our questionnaire (for existing journals that wish to migrate to the OJS use this questionnaire)
Step 4: Email the form to escholarship.library [at] mcgill.ca.
After that the library will contact you to set up an initial meeting to go over any questions and discuss the next steps.
*Information provided to journals is for informational purposes only and does not constitute legal advice.听
Eligibility Criteria for Journals Hosted by 91社区 Libraries
Journals
- At first: must have an editor-in-chief who is a member of 91社区.
- 91社区 Libraries recognize聽that faculty members move to new institutions and editorial boards change. Thus, the primary criteria over time for the editor-in-chief should be that they are a qualified researcher in the field.听
Student-led journals:
- Must have at least one affiliated 91社区 staff or faculty member on the editorial board
- Have demonstrated structure in place for continuity (e.g. 2 year commitment to serving on the editorial board)
- Have published for at least two consecutive years聽
Other criteria for hosting
The journal should:
- Use an open access business model. The journal web site must state clearly and precisely the terms of use and reuse that readers and authors have when they submit an article or use the published content, particularly if the journal does not use a Creative Commons license. Creative Commons licensing will be encouraged by 91社区 Libraries.
- Include a reviewing process. Many forms of review are possible, including: editor reviewed, blind, double-blind, or open peer-reviewed.
- Include publicly-available documentation about their review process on their website.
- Be managed by an editorial board responsible for the intellectual direction and content of the journal.
- Be active. 聽Under certain conditions 91社区 Libraries will take backfiles for journals who are not intending to be active on our publishing platform and who have ceased publication. See section:聽Policy on backfiles pre-library involvement.
- Have an intent to publish at least once a year
- Publish in a Latin-character language (the publishing system聽article poorly supports metadata in a non-Latin characters)
- If a journal implements an article processing change (APC), they need to have their own mechanism for handling the fee transaction; the Library will not support collecting fees.
- Author fees, if charged, will always be clearly stated in the 鈥淎bout鈥� section of the journal."
- Agree to the terms of the聽Memorandum of Agreement (MoA)
- The MoA and the journal's activity will be reviewed on an annual basis to ensure 91社区 Libraries are聽meeting the needs of the journal.听
- If a student journal wishes to use the word 91社区 in the title, they must show documentation of approval from Communications and External Relations under Clause 6.2 of the聽POLICY ON THE USE OF MCGILL UNIVERSITY鈥橲 NAME, LOGO AND OTHER TRADEMARKS
- Faculty-run journals should also demonstrate that they have approval to use the word 91社区 in the journal title - this can be demonstrated via email confirmation from Communications and External Relations.
DOI Service
Faculty-led journals are automatically eligible for the DOI service.听
Student journals will be evaluated on a聽case-by-case聽basis for聽eligibility聽with the Library鈥檚 DOI service.听聽
What publications are ineligible?
Professional or trade magazines, bulletins, newsletters, or advocacy publications. The journal should publish original, previously unpublished research.
Policy on back files pre-library involvement (including digitization)
The 91社区 Libraries offer a free service to pre-existing journals moving to publishing through the Libraries' journal hosting service to digitize back files of issues that only appeared in print. These back files will be available as searchable page-image PDFs. The Library will deliver to the journal editors volume level PDF files. Journal editors will be responsible for uploading this content into the same OJS instance as the new born digital issues are hosted, and may choose to break the initial volume level PDFs into smaller (e.g. issue or article level) files before uploading. Digitization services are subject to resource availability from the Libraries' digitization lab, and will be scheduled when feasible based on other work in process at the digitization lab. In order for items to be digitized the journal must have (or obtain) the proper copyrights
